Location: Slough
We have an opportunity for ambitious, highly motivated Sales and Bid Co-ordinator to join our progressive and growing company. This is a key vacancy within the sales engineering team and the role will involve being responsible for the initial bid proposal process and co-ordinator services via the Salesforce system: To co-ordinate all parties involved in the bid process to ensure everyone is aware of the deadline and contribution expected. To ensure all timelines are met and that all pre-bid and bids are submitted accurately, reflecting DPI services and abilities. To ensure that all bids have been approval and authorised. To source and co-ordinate the visual standard of all documentation and presentation material first class and eye-catching. Be the main contact and support for Salesforce.
Core Duties & Responsibilities
- Liaise with relevant parties on all new bids proposals from concept ensuring our offers are clearly articulated, cost estimate is adjudicated and signed off and final submissions are reviewed and approved.
- Compiling, co-ordinating and reviewing proposal responses from a variety of stakeholders, ensuring the final response is compelling, consistent, compliant, and clear, and that the submission reads with branding and standards of DPI.
- Understand and organise company governance data (finance, quality, health and safety, HR, risk, partnering) to ensure pre-qualification and bid submissions are efficiently prepared and successfully presented.
- Produce the quality/technical documentation, in accordance with the clients’ requirements, and to a standard which results in as high a quality evaluation.
- Monitor and report to senior management on the quality and success of all submissions.
- Salesforce reporting. Maintain Salesforce inputs and develop and run Salesforce reports to the senior managers.
- To liaise with the Sales and Bid manager on opportunities and additional work projects potential or opportunities that may exist on live pre-permission bids or live projects, which fit with DPI portfolio and capabilities.
- Liaise as a co-ordinator on all aspects of bid proposals pre-submissions (including post-submission clarifications) working with cross-company teams where required.
- Identify and address gaps in bid proposals compliance requirements.
- Ensure correct selection of subcontractors and suppliers for key packages and organise distribution of tender.
- Ensure tender documents and addendums are downloaded and added to SharePoint file structure, ready for bid team access, ensure all members have access to the correct revisions.
- Lead and administer the Salesforce tool. Administrator rights, process development, metadata development and enhancement.
Qualifications: Skills and Experience
- Experience of working on bids and tenders
- Strong Organisational skills, structured approach to resolve and find solutions.
- Excellent communicator and customer focused approach
- Ability to be flexible under pressure and understand task criticality
- Demonstrate ability to influence others
- A high attention to detail with excellent literacy and numeracy skills.
- Deadline driven and delivery
- Thrive in a busy environment
- Ability to remain calm and professional under pressure to meet deadlines.
- Have excellent skills on CRM (Salesforce) or similar systems, Excel, Word.
Hours of work
40 hours per week
Core working hours 8.00am to 5.00pm.
To Apply
To apply for this position please send your CV and covering letter to hr@datalecltd.com. For further information please contact Jane Blackwood on 0800 6891318.
Additional Information
- Statutory Pension
- Statutory Sick Pay
- Travel requirements: Across UK
About Datalec Precision Installations (DPI)
Data Precision Installations (DPI) is a growing and dynamic Data Centre Installation Company that delivers high quality and cost-effective design, supply and installation. We are renowned throughout the industry for ‘Can do, above and beyond’ approach, with attention to detail that makes us successfully in implementing the biggest data suite installations across the UK and EMEA. The business approach is project delivery that scopes for complexity installations. We as a Company prides itself on providing the high quality, consistency standards of workmanship in everything we do.